What Should Constitute the “Principles of Executive Time Management”?
Time Management is a critical capability for individuals as well as senior leaders. Leaders are often under pressure to allocate adequate time on strategic priorities.
There isn’t a one-size-fits-all formula designed for appropriate time management that works for all executives. However, research on the practices utilized by the leaders effectively managing their time reveals that that they assign a significant percentage of their time in meeting external and internal stakeholders. Specifically, they were allocating two-third of their time in making key business decisions, engaging and motivating people, setting direction and strategy, and managing external clients.
Leaders stressed with time constraints can immensely benefit from the Principles of Executive Time Management. Application of these principles vary from executive to executive and from situation to situation, but they provide effective measures to manage time appropriately.
- Create a “Time Leadership” Budget
- Consider Time When Introducing Change
- Ensure Time is Measured and Managed by Leadership
- Refine the Master Calendar
- Provide Leading Administrative Support
Now let’s take a deeper dive into the first 2 principles of Executive Time Management.
Create a “Time Leadership” Budget
The first principle in managing the executive’s time warrants budgeting time for priority initiatives and following a methodical process on its allocation. This step entails avoiding random assignment of executives to engagements and, instead, encouraging regular assessment of leadership time and involvement requirements for each project. The task also includes an evaluation of each executive’s commitment on all tasks — such as key initiatives, engaging and coaching team members, and meeting clients.
The evaluation uncovers the breadth of leadership available in an organization to drive its strategic initiatives. The time budgeting exercise also allows the companies to halt pursuing new projects once the leadership capacity runs out, and lessens the leaders’ administrative responsibilities until this leadership constraint is managed.
To resolve the human resource constraint, organizations can set up governance committees to administer time budgeting for strategic projects with a mandate to review and approve them, and plan time commitments required from the leadership and each leader’s availability.
Consider Time When Introducing Change
The time required to involve, coach, and direct employees is critical in developing the managerial span of control. Inability to set the managerial span of control right can leave the organizational structure inefficient. The managerial span of control is typically viewed from a structural perspective: the broader it is, the smaller the number of managers required and hence the lower operating costs.
The spans of control should strike a balance between not too broad or not too narrow. Getting this balance is critical, since too lean organizations crush the managers with more direct reports than they can possibly manage effectively, whereas too many managers drastically add towards complexity and unwarranted tasks (for example, unnecessary meetings).
Restructuring the department or business unit with a skewed managers-to-subordinates ratio helps eliminate unnecessary work and meeting culture. Similarly, transforming internal governance structures aids in saving significant amount of executives’ time (annually), enhancing strategic focus, and increasing accountability and decision making.
In addition, the leadership should work on simplifying the decision-making process by eliminating multiple boards, authorities, and unnecessarily detailed discussions, to improve the executives’ time management.
Interested in gaining an understanding on the remaining 3 principles of Executive Time Management? You can learn more and download an editable PowerPoint about the Principles of Executive Time Management here on the Flevy documents marketplace.
Do You Find Value in This Framework?
You can download in-depth presentations on this and hundreds of similar business frameworks from the FlevyPro Library. FlevyPro is trusted and utilized by 1000s of management consultants and corporate executives. Here’s what some have to say:
“My FlevyPro subscription provides me with the most popular frameworks and decks in demand in today’s market. They not only augment my existing consulting and coaching offerings and delivery, but also keep me abreast of the latest trends, inspire new products and service offerings for my practice, and educate me in a fraction of the time and money of other solutions. I strongly recommend FlevyPro to any consultant serious about success.”
– Bill Branson, Founder at Strategic Business Architects
“As a niche strategic consulting firm, Flevy and FlevyPro frameworks and documents are an on-going reference to help us structure our findings and recommendations to our clients as well as improve their clarity, strength, and visual power. For us, it is an invaluable resource to increase our impact and value.”
– David Coloma, Consulting Area Manager at Cynertia Consulting
“As a small business owner, the resource material available from FlevyPro has proven to be invaluable. The ability to search for material on demand based our project events and client requirements was great for me and proved very beneficial to my clients. Importantly, being able to easily edit and tailor the material for specific purposes helped us to make presentations, knowledge sharing, and toolkit development, which formed part of the overall program collateral. While FlevyPro contains resource material that any consultancy, project or delivery firm must have, it is an essential part of a small firm or independent consultant’s toolbox.”
– Michael Duff, Managing Director at Change Strategy (UK)
“FlevyPro has been a brilliant resource for me, as an independent growth consultant, to access a vast knowledge bank of presentations to support my work with clients. In terms of RoI, the value I received from the very first presentation I downloaded paid for my subscription many times over! The quality of the decks available allows me to punch way above my weight — it’s like having the resources of a Big 4 consultancy at your fingertips at a microscopic fraction of the overhead.”
– Roderick Cameron, Founding Partner at SGFE Ltd
“Several times a month, I browse FlevyPro for presentations relevant to the job challenge I have (I am a consultant). When the subject requires it, I explore further and buy from the Flevy Marketplace. On all occasions, I read them, analyze them. I take the most relevant and applicable ideas for my work; and, of course, all this translates to my and my clients’ benefits.”
– Omar Hernán Montes Parra, CEO at Quantum SFE